What is Scan123?

Scan123 is an electronic document management solution for businesses. We help businesses move from an inefficient paper-filled office to a simple and effective electronic filing system that saves them time and money. To learn how we got into this industry, you can read our story.

Here are some of the benefits you can expect from scanning and filing your documents with Scan123:

Increase Productivity

How long does it take you to retrieve a document? Two minutes? Five minutes? Ten? It can be even longer than that if you store documents off-site. With Scan123, you can file and retrieve documents in seconds without getting up from your desk. Scan and upload documents with the easy-to-use Scan123 client software. Use custom keywords and integration with your existing data systems to search for customer names, product IDs, phone numbers, or anything else from right in your browser anywhere you have an internet connection.

Reduce Filing Costs

Paper-based filing systems require a great deal of costly space, materials, and hours to use and maintain. You need filing cabinets, folders, labels, paper, ink, and more. Filing and retrieving documents and looking for lost or misplaced documents eats up hours each month. Figure out how much filing paper is costing you with our easy-to-use online calculator.

Reclaim Storage Space

According to a 2012 study, the average proportion of office space taken up by paper is now 15%, but that could be cut in half with an all-electronic filing policy1. Businesses that get rid of their paper and filing cabinets can turn their file room into additional work space, a break room, or just gain a little elbow room.

Secure Your Documents and Data

Protect your business' vital information better than any file cabinet or DIY in-house solution can. All of your files are stored and transmitted under 256-bit encryption, which the U.S. government uses for information rated TOP SECRET. Plus, all of your documents are stored on multiple redundant backups in case of flood, fire or other disaster. Internally, prevent employee theft or abuse of business information with individual user permissions. Give your employees access to the files they need to do their jobs, while locking them out of payroll, customer data, and other sensitive information.

Comply with Regulatory Requirements

We have helped well over 700 companies make an assessment. They are now happy and confident with their document systems compliance. Scan123 can assist your company in complying with federal and state regulations such as Sarbanes-Oxley, the Gramm-Leach-Bliley Act, HIPAA, and the Red Flags Rule that govern the security and privacy of information, especially your customers' information. Fines for infractions can cost tens of thousands of dollars, but the loss of your customers' trust can be much greater. Compliance is not just required by law, it's also good business. Contact us today and we will walk you through it.

Provide Better Customer Service

Don't let your paper-based filing system drag you down. Businesses that scan documents say it improves their customer response times to typically between 2 and 3 times faster2. Imagine being able to pull up a file while on the phone with a customer instead of telling them you'll call back after going to the file room, or being able to email scanned documents instead of using an overnight courier.

With Scan123, you'll also get these one-of-a-kind guarantees:

No Hostage Data Guarantee

If you ever decide to leave Scan123 for a different document management solution, you don't have to worry about your data being held hostage in non-standard or proprietary file formats subject to huge export and conversion fees like our competitors. All of our packages include a FREE one-time master data backup at contract termination and at any time data backups can be optionally ordered at a reasonable cost. Your data is encrypted and sent to you with files in the industry standard PDF format for easy conversion or import to most databases or other document management systems.

45-Day Right to Cancel Guarantee

If you are not satisfied with Scan123, cancel in writing within 45 days, and we'll refund your money in whole and return your data. No one else in the document management industry will give you the same money-and-data-back guarantee.

Want to talk to some real Scan123 customers? Call us today at 888-481-3727 to request local referrals from businesses in your area using Scan123, or if you're ready request a short demo above.